Uniform policies are a necessity in larger organisations, but they can be very useful in small to medium sized businesses too. A uniform policy explains how the company uniform should be worn, what is acceptable (and what is not), and the implications if these guidelines are breached.
If you have a Uniform Policy, check that you are observing these 3 rules:
1. Include it in contractual documents
The uniform, and its use, must be written into the employment contract. You should also include it in your company policy and procedure manual. Some companies also have a Uniform Policy which allows you to be specific about the expectations. There should be no doubt that the employee fully understands that wearing a uniform is a condition of employment and you have been clear about the consequences if they do not comply.
2. Be clear who is financially responsible for the uniform
Most companies have a staff allowance for uniforms and are able to provide them free of charge to employees. Alternatively, some companies prefer the employees purchase the uniforms at cost from them. Whatever your policy, communicate this clearly to your staff and disclose the value of the uniform on all receipts if they are purchasing direct from you.
3. Know your obligations
If staff are purchasing their own uniform, by law you must pay them a uniform allowance, and in some cases an allowance to cover washing costs. Your obligations will vary depending on the industry you are in.
If you would like to know more, check the Fair Work Ombudsman website to get more information for your industry or award.